Invoice & Receipt Requirements for second grant checks
In order to receive the second half of your grant, you must submit documents showing that you have spent your first installment in accordance with your Grant Agreement. The package must include:
(1) Budget Worksheet (please review Budget Worksheet Instructions, FAQs and a Sample)
(2) Proofs of Payment for the approved products and services you have purchased, examples include:
Receipts which clearly state "paid" or "payments made" and remaining balance
Receipt must have:
merchant name
invoice and payment date
payment method, and
description of product/service
Cancelled checks
Submit copies of the front and back of checks, showing that the check has been deposited
Include a matching invoice/bill with the merchant name, invoice date, and description of product/service
Bank Statements
Highlight the necessary payments and redact account information, any access codes, etc. and other EFTs that may show on the statement
Include a matching invoice/bill with the merchant name, invoice date, and description of product/service
Credit Card Statements
Highlight the necessary payments and redact account information, any access codes, etc. and other EFTs that may show on the statement
Include a matching invoice/bill with the merchant name, invoice date, and description of product/service
Venmo Statements
6. Utility bill payments (gas/electric/water)
Provide a summary of payments from the company or city website showing:
the date of service, address of service;
person/company being billed
the amount billed and the amount showing as "paid" with a zero balance for the period being charged to the Small Business grant
7. Payments to Employees
Acceptable documentation described here: Employee Payments
8. Payments to Non-Employees (ex. Independent Contractors)
Acceptable documentation described here: Non-Employee Payments
Please send your complete package to your BASE Network Partner. Once your package has been approved, we will mail your second payment within 30 days, in line the calendar below.
Please note that once you have expended the money from this second payment, you will be required to submit additional documents to prove that you spent that money in accordance with your Grant Agreement. If you do not do so, per Paragraph H of your Grant Agreement, you will be required to return those funds to BDC.